Apply for QOPI Certification

Who Can Apply for QOPI Certification?

Any U.S. outpatient medical oncology or hematology-oncology practice site may apply for the QOPI Certification Program. For the purposes of certification, a group of oncologists registering as a practice should have a common Tax ID and business address. If the practice does not share a common tax ID, we may use other defining features of a “practice” such as the use of the same policies and procedures across all office sites or by demonstrating that staff rotates across all sites, identifying a centralized person or entity in charge of implementing polices across all sites, and use of a common EMR.  To become QOPI Certified as a practice, an applicant must demonstrate to QCP’s satisfaction that all of its office sites are functionally integrated.

Practices with unique structural arrangements or those undergoing mergers/acquisitions that effect the ownership of medical records qopicertification@asco.org.

QOPI Certification has now been awarded outside of the United States! Data privacy considerations in each country require a unique legal analysis in order to determine eligibility. International practices are encouraged to contact qopicertification@asco.org

 

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Eligibility

QCP Eligibility: Confirm if your practice can apply today!

QCP awards QOPI® Certification to practices, rather than individual office sites. Practices are expected to come into Certification with all of their office sites. QCP may grant exceptions to this rule for special circumstances. Practices that would like to participate with less than all of their office sites should contact the QOPI Certification help desk for more information.

For Certification purposes, the defining feature of a “practice” is use of the same policies and procedures across all office sites. Loosely affiliated organizations with multiple office sites that do not operate under the same policies and procedures at all office sites will be required to come into Certification separately. To become QOPI Certified as a practice, an applicant must demonstrate to QCP’s satisfaction that all of its office sites are functionally integrated. For example, by demonstrating that staff rotates across all sites, identifying a centralized person or entity in charge of implementing polices across all sites, use of a common EMR and operation under a single tax ID number.

To be considered for QOPI Certification, your practice must submit data for core measures and the following areas, if they apply to your practice:

  • Breast Cancer
  • Colorectal Cancer
  • Non-Hodgkin’s Lymphoma
  • Symptom/Toxicity Management
  • Care at End of Life

To Be Eligible for QOPI Certification

  • Comply with the QOPI Chart Selection and sampling  methodology
  • Submit Data for required modules during spring of fall collection round
  • Meet module chart sample size requirements or select all eligible charts
  • After targets are met or all eligible charts selected, add charts as needed to meet the minimum sample chart requirement ( mainly applies to small practices
  • Achieve Overall Quality score: 75% or higher
  • Comply with 20 Certification Standards
  • Modules selected, sample size submitted, and data submitted are subjected to audit prior to determining QOPI Certifications status
Certification Preparation

The Certification Application Window for new and re-certifying practices opens as soon as the QOPI Quality Score reports are released. All practices must meet the 75% threshold on the Quality Score.

QOPI Certification is open twice annually in the spring and fall.

  1. Annual Fall Round Openings: 12/1-3/1
  2. Annual Spring Round Openings: 6/1-9/12

Note: Traditional application dates for open application are set depending on the QOPI round and will be
released at least one month in advance.

Prepare all Practice Sites   

  • If your practice has merged or expanded make sure all the sites are ready and have abstracted in the annual QOPI data collection rounds.
  • All sites seeking Certification will be subject to a full on-site survey visit.

Review Policies       

  • If your practice has merged or expanded make sure all the sites are ready and have abstracted in the annual QOPI data collection rounds.
  • All sites seeking Certification should review policies to be sure they are in concordance to the 20 ASCO ONS Safety Standards.

Apply during Spring or Fall Annual Rounds

  • Re-Certifying practices expiring 9-12 months prior to the spring or fall application round should prepare Practices interested in QOPI Certification must achieve the scoring requirements to apply for QOPI Certification or Re-Certification.
  • Practices interested in QOPI Certification must achieve the scoring requirements to apply for QOPI Certification or Re-Certification.
Application Cost

Application Cost

QOPI is an ASCO member benefit with free participation to all outpatient practices with at least one ASCO member in good standing. The practice bears the cost of participation for staff time for training and data abstraction. For QOPI Certification, cost is determined by the Medical Oncologist and Hematologist Clinical FTEs at Participating Site.

  • FTE = Full Time Equivalent - the proportion of time a medical oncologist or hematologist provides clinical care relative to a full time schedule.
  • If your practice has more than 21 FTE’s, request a QCP Invoice

Certification for large, multi-site practices

A large, multi-site practice may submit a single Certification application where each site of the practice is located within a geographic distance of 250 road miles from at least one other site of the practice, as measured by the shortest route between such sites.

For practices that have one or more sites that are located more than 250 road miles from the next closest site, as measured by the shortest route between such sites, QCP may divide the practice into regions.  The practice will consult QCP regarding the appropriate manner of applying for QCP, but QCP has the sole discretion to establish the geographic regions.

Payment Options for QOPI Certification (One Payment Per 3 Year Term)

  1. Non Certified Mail: Make Checks Payable to QOPI Certification Program at Institute for Quality, LLC P.O. Box 890237 Charlotte, NC 28289-0237
  2. Certified Mail: Make Checks Payable to QOPI Certification Program 2318 Mill Road Alexandria VA, 22314. Attention: ASCO Finance Department Phone: 571-483-1669
  3.  Electronic Payment Information (Wire) Domestic Payments ASCO Institute for Quality (QOPI) Bank
  4. Online Credit Card Payment 
     

 Have specific questions about QOPI Certification pricing? Contact us!

For W9 information, please download the completed 2015 W9.
 

Cost for QOPI Certification (3-year term)

Certification Program FTE Price Descriptions

1-3 FTE’s  

$3,500

4-6 FTE’s

$6,000

7-9 FTE’s

$8,000

10-15 FTE’s

$10,000

16-20 FTE’s

$12,500

21 +FTE’s

Request Invoice From QCP Staff at qopicertification@asco.org

Certification Program Site Fees

1-5 Sites

No Additional Fees

6-10 Sites

$750

11-15 Sites

$1,250

16-20 Sites

$1,750

21+ Sites

Request Invoice from QCP Staff at qopicertification@asco.org

 

 

Application Process

Help Team

The QOPI and QOPI Certification teams offer two help desks to assist you and your practice. Both of our help desks are available via phone or email, Monday-Friday 9:00 AM – 5:00 PM Eastern Time.

QOPI Certification Program Help Desk       

Phone: 571-483-1669

Email: qopicertification@asco.org

Contact the QCP Help Desk for:

  • Certification Application Access
  • Standards Review
  • Application Timeline
  • Re-Certification
  • Maintaining Certification Status
  • On-Site Survey Process
  • Documentation Submission
  • Certification Marketing and Communications

 

 Terry Gilmore, Program Director


 

 Tara Conti-Kalchik, Program Manager



 

 
 QOPI Help Desk

Phone: 571-483-1660

Email: qopi@asco.org

Contact the QOPI Help Desk to:

  • Register a new practice
  • Add a new office site; change site name
  • Add a new user; change user id, change user role
  • Create practice or other “Group”
  • Re-set module selection page
  • Restore or change Chart ID
  • Technical issues with web-based application
  • Clarification of questions used in data collection

 

 Pam Kadlubek, Program Director

 

 

 Mary Jo Duckwitz, Program Coordinator


 Patti Larkin, Clinical Data Specialist

 

 

 Stephanie Crist, Clinical Specialist, Practice Integration and Support


 

 Ashley Nasca, Program Coordinator